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1. Enhance Core Contributor Onboarding

We are looking for proposals to improve the Core Contributor (CC) onboarding experience. The aim is to address current gaps and refine the process to create a more comprehensive, clear, and user-friendly onboarding experience.

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titleWhat are our current challenges?

  1. Documentation Accessibility: New Core Contributors struggle to locate information pertinent to their role.

  2. Content Quality: Users would like the format and quality of onboarding content to improved so it better engages and informs new members.

  3. Information Clarification: Core Contributors need more in-depth explanations on several topics, including:

    • Role definitions

    • Effective use of communication channels

    • Links to relevant documents and working groups

    • Operation of Core Contributor Sprints

  4. Call to Action: There’s a need for clearer guidance on the steps to take after onboarding, helping new Core Contributors understand how to actively participate and integrate into the community.

  5. Information Overload: New Core Contributors feel overwhelmed by the multiple locations that information is stored (e.g. forum, wiki) making it challenging to discover necessary documentation.

  6. Community Reliance: New Core Contributors often rely on the community for answers instead of utilizing the existing materials, indicating a need for more effective and accessible resources.

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titleWhat do I address in my proposal?

  • ScopeOverview: Provide a short summary of your proposal.

  • Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.

  • Impact: Explain how you’ll measure the effectiveness of the changes proposed.

  • Timeline: Provide an estimated timeline for implementation and any key milestones.

  • Choose your template:

    1. Contribution solves a problem and includes a solution, or

    2. Contribution identifies a problem, but requires discovery

  • Ensure your proposal is added to the Proposed section on the wiki

  • Add early-stage concept wireframes to your proposal only if it has a strong likelihood of approval. This ensures UX/UI resources are utilized effectively

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information
Info
Info

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information.

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titleAdd your proposal to the wiki

  1. Duplicate the proposal template.

  2. Add the duplicated page to this section Proposals: Improve the Core Contributor Experience of the wiki.

  3. When your proposal is complete publish it and add a link to it here.

  4. Please ping Cassie Zamparini on your proposal once it’s completed.

2. Improve Collaboration, Communication & Reporting

Our Core Contributors have emphasized a need for better collaboration, communication, and reporting practices. We’re looking for proposals to help us create this more dynamic and collaborative environment.

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titleWhat are our current challenges?

  • Collaboration and Networking:

    • Core Contributors want more collaboration and networking opportunities.

    • Core Contributors would benefit from ensuring that all the working groups they participate in are listed and defined in the active working groups list (view the survey data for details).

    • Core Contributors would benefit from ensuring Working Group names are self-explanatory and consistent across all tools (e.g. Working Group Calendar, Wiki). For example, use "Contributor Coordination Working Group" consistently.

  • Communication Tools:

    • Core Contributors want fewer communication tools. The top communication tools identified were the Discussion Forum, Slack, GitHub, Atlassian Wiki, and Open edX Blog.

    • Core Contributors find Slack’s synchronous nature problematic.

  • Transparency and Involvement:

    • Core Contributors feel there’s a lack of clarity on how to get involved, or find work opportunities.

    • Core Contributors would like a simpler sprint check-in questionnaire than the current Listaflow experience offers.

    • There’s need for clearer and broader announcements of sprint check-ins.

    • Respondents believe the Contributors Meetup Async Update and Core Contributor Check-in should be merged.

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titleWhat do I address in my proposal?

  • Scope: Provide a clear solution for the challenges listed above.

  • Format: Clearly outline your proposed solution(s), including implementation strategies and expected outcomes.

  • Impact: Explain how you’ll measure the effectiveness of the changes proposed.

  • Timeline: Provide an estimated timeline for implementation and any key milestones.

Info

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information.

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