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2. Improve Collaboration, Communication & Reporting

Our Core Contributors have emphasized a need for better collaboration, communication, and reporting practices. We’re looking for proposals to help us create this more dynamic and collaborative environment.

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titleWhat are our current challenges?

  • Collaboration and Networking:

    • Core Contributors want more collaboration and networking opportunities.

    • Core Contributors would benefit from ensuring that all the working groups they participate in are listed and defined in the active working groups list (view the survey data for details).

    • Core Contributors would benefit from ensuring Working Group names are self-explanatory and consistent across all tools (e.g. Working Group Calendar, Wiki). For example, use "Contributor Coordination Working Group" consistently.

  • Communication Tools:

    • Core Contributors want fewer communication tools. The top communication tools identified were the Discussion Forum, Slack, GitHub, Atlassian Wiki, and Open edX Blog.

    • Core Contributors find Slack’s synchronous nature problematic.

  • Transparency and Involvement:

    • Core Contributors feel there’s a lack of clarity on how to get involved, or find work opportunities.

    • Core Contributors would like a simpler sprint check-in questionnaire than the current Listaflow experience offers.

    • There’s need for clearer and broader announcements of sprint check-ins.

    • Respondents believe the Contributors Meetup Async Update and Core Contributor Check-in should be merged.

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titleWhat do I address in my proposal?

  • ScopeOverview: Provide a short summary of your proposal.

  • Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.

  • Impact: Explain how you’ll measure the effectiveness of the changes proposed.

  • Timeline: Provide an estimated timeline for implementation and any key milestones.

Info

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information.

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titleAdd your proposal to the wiki

  1. Duplicate the proposal template.

  2. Add the duplicated page below this section of the wiki.

  3. When your proposal is complete publish it and add a link to it here.

  4. Please ping Cassie Zamparini on your proposal once it’s completed.

3. Improve Fulfilling Commitments and Planning Processes

We’re seeking proposals to improve the effectiveness and productivity of our Core Contributor program. As our community continues to grow and evolve, it is essential that we enhance our planning tools and commitment tracking methods to better meet the needs of our contributors.

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titleWhat are our current challenges?

  • Planning Processes and Tools: Core Contributors stress the need to explore current processes to further enhance productivity and coordination.

  • Commitment Metrics: Core contributors have raised concerns about members' commitment to the program. Explore effective methods for monitoring and measuring individual contributions, as well as evaluating their impact on overall program objectives. This should involve developing metrics that ensure transparency and accountability.

Scope
Expand
titleWhat do I address in my proposal?

  • Overview: Provide a short summary of your proposal.

  • Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.

  • Impact: Explain how you’ll measure the effectiveness of the changes proposed.

  • Timeline: Provide an estimated timeline for implementation and any key milestones.

Info

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information.

Expand
titleAdd your proposal to the wiki

  1. Duplicate the proposal template.

  2. Add the duplicated page below this section of the wiki.

  3. When your proposal is complete publish it and add a link to it here.

  4. Please ping Cassie Zamparini on your proposal once it’s completed.

4. Improve Review Processes

68.5% of participants have reported difficulties in obtaining timely reviews or approvals in our current review processes. These challenges are primarily due to issues in finding suitable reviewers and managing the pace of reviews. To address these bottlenecks and streamline our workflow, we are seeking proposals to improve our review processes and further emphasise the importance of the maintainer program.

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titleWhat are our current challenges?

  • Finding Reviewers: Core Contributorstend to struggle to find reviewers.

  • Review Pace: Core Contributors would like the current review process to be faster without compromising quality. Propose methods for tracking review times and identifying bottlenecks.

  • Maintainer Program: There’s need topropose strategies to strengthen our existing maintainer program. This includes recruiting and retaining maintainers, as well as outlining approaches to drive engagement and ensure the program's effectiveness.

Expand
titleWhat do I address in my proposal?

  • ScopeOverview: Provide a short summary of your proposal.

  • Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.

  • Impact: Explain how you’ll measure the effectiveness of the changes proposed.

  • Timeline: Provide an estimated timeline for implementation and any key milestones.

Info

Refer to the survey results for Improving the Core Contributor Experience for supporting data and information.

Expand
titleAdd your proposal to the wiki

  1. Duplicate the proposal template.

  2. Add the duplicated page below this section of the wiki.

  3. When your proposal is complete publish it and add a link to it here.

  4. Please ping Cassie Zamparini on your proposal once it’s completed.

Proposal Submission Guidelines

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