We are looking for proposals to improve the Core Contributor (CC) onboarding experience. The aim is to address current gaps and refine the process to create a more comprehensive, clear, and user-friendly onboarding experience.
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What are our current challenges?
Documentation Accessibility: New Core Contributors struggle to locate information pertinent to their role.
Content Quality: Users would like the format and quality of onboarding content to improved so it better engages and informs new members.
Information Clarification: Core Contributors need more in-depth explanations on several topics, including:
Role definitions
Effective use of communication channels
Links to relevant documents and working groups
Operation of Core Contributor Sprints
Call to Action: There’s a need for clearer guidance on the steps to take after onboarding, helping new Core Contributors understand how to actively participate and integrate into the community.
Information Overload: New Core Contributors feel overwhelmed by the multiple locations that information is stored (e.g. forum, wiki) making it challenging to discover necessary documentation.
Community Reliance: New Core Contributors often rely on the community for answers instead of utilizing the existing materials, indicating a need for more effective and accessible resources.
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What do I address in my proposal?
Overview: Provide a short summary of your proposal.
Solution: Provide a clear solution for the challenges listed in this topic. Outline implementation strategies and expected outcomes.
Impact: Explain how you’ll measure the effectiveness of the changes proposed.
Timeline: Provide an estimated timeline for implementation and any key milestones.
When your proposal is complete publish it and add a link to it here.
Please ping Cassie Zamparinion your proposal in Slackonce it’s completed.
2. Improve Collaboration, Communication & Reporting
Our Core Contributors have emphasized a need for better collaboration, communication, and reporting practices. We’re looking for proposals to help us create this more dynamic and collaborative environment.
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What are our current challenges?
Collaboration and Networking:
Core Contributors want more collaboration and networking opportunities.
Core Contributors would benefit from ensuring that all the working groups they participate in are listed and defined in the active working groups list (view the survey data for details).
Core Contributors would benefit from ensuring Working Group names are self-explanatory and consistent across all tools (e.g. Working Group Calendar, Wiki). For example, use "Contributor Coordination Working Group" consistently.
Communication Tools:
Core Contributors want fewer communication tools. The top communication tools identified were the Discussion Forum, Slack, GitHub, Atlassian Wiki, and Open edX Blog.
ScopeOverview: Provide a short summary of your proposal.
Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.
Impact: Explain how you’ll measure the effectiveness of the changes proposed.
Timeline: Provide an estimated timeline for implementation and any key milestones.
3. Improve Fulfilling Commitments and Planning Processes
We’re seeking proposals to improve the effectiveness and productivity of our Core Contributor program. As our community continues to grow and evolve, it is essential that we enhance our planning tools and commitment tracking methods to better meet the needs of our contributors.
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What are our current challenges?
Planning Processes and Tools: Core Contributors stress the need to explore current processes to further enhance productivity and coordination.
Commitment Metrics: Core contributors have raised concerns about members' commitment to the program. Explore effective methods for monitoring and measuring individual contributions, as well as evaluating their impact on overall program objectives. This should involve developing metrics that ensure transparency and accountability.
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title
What do I address in my proposal?
Scope
Overview: Provide a short summary of your proposal.
Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.
Impact: Explain how you’ll measure the effectiveness of the changes proposed.
Timeline: Provide an estimated timeline for implementation and any key milestones.
68.5% of participants have reported difficulties in obtaining timely reviews or approvals in our current review processes. These challenges are primarily due to issues in finding suitable reviewers and managing the pace of reviews. To address these bottlenecks and streamline our workflow, we are seeking proposals to improve our review processes and further emphasise the importance of the maintainer program.
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What are our current challenges?
Finding Reviewers: Core Contributorstend to struggle to find reviewers.
Review Pace: Core Contributors would like the current review process to be faster without compromising quality. Propose methods for tracking review times and identifying bottlenecks.
Maintainer Program: There’s need topropose strategies to strengthen our existing maintainer program. This includes recruiting and retaining maintainers, as well as outlining approaches to drive engagement and ensure the program's effectiveness.
Expand
title
What do I address in my proposal?
Scope
Overview: Provide a short summary of your proposal.
Solution: Provide a clear solution for the challenges listed above.Format: Clearly outline your proposed solution(s), including in this topic. Outline implementation strategies and expected outcomes.
Impact: Explain how you’ll measure the effectiveness of the changes proposed.
Timeline: Provide an estimated timeline for implementation and any key milestones.
Once the summit concludes, we will post the video of the presentations.
The community will have two weeks to provide asynchronous comments.
Afterward, we will proceed with the voting process as follows:
Core Contributors will vote Yes or No on each proposal.
A proposal passes if it receives 50% or more Yes votes.
Broader topics may be reviewed by the TOC (Technical Oversight Committee).
Funding
Participation in this summit is welcomed, but no funding will be allocated. We’ll need to rely on the commitment hours of Core Contributors to find solutions.