Send emails to General Open edX Discussion and Open edX Announcements groups. Include a link to the hangout.
Widget Connector
url https://www.youtube.com/watch?v=-EQcz77cOGU
Post a reminder in the #general Slack channel.
Tweet on @OpenEdX about the meetup, using a link to the forum post for more details.
Share reminders about the meetup internally at EdX via HipChat #edX group.

Publicizing the Meetup (Again)

Send emails to edx-code and openedx-announce. Include a link to the hangout.
Post a reminder in the #general Slack channel.
Tweet on @OpenEdX about the meetup, using a link to the forum post for more details.
Share reminders about the meetup internally at EdX via Hipchat.

Day of the meetup: 15 minutes before

Get to the room and open up the hangout. Click the 'go live' button to start the hangout. Do not click the 'start broadcast' button yet.
Make sure the presenters are in the hangout. Invite them to the hangout by adding them or by sharing the link, and check that they're able to join and that you can hear and see them.
Get someone else in the room to join the hangout "as the room" so they can display the #remotemeetup slack channel on the room monitor. This person will also be in charge of reading the channel and bringing questions into the discussion as appropriate. You can also display the hangout stream but remember it almost always lags a minute or two behind.
Set up the room microphone and have everyone inside the room mute their computer's microphones.
Post slides and Hangout URLs to Slack #remotemeetup channel.
Start the meetup when the time comes!

If there were any technical difficulties or other problems, especially at the beginning or end of the meetup, you may want to cut that out of the final recording. If you cut footage, Google typically takes at least a few hours hours to process it.
Add links to the YouTube video page:
- Add a link to the beginning of the Slack conversation in the Slack archive (ex: https://openedx.slack.com/archives/remotemeetup/p1472148141000026)
- Add a link to the slides too if they're not already there
Add links to the first slide in the deck
- Add a link to the YouTube recording.
- Add a link to the Slack conversation in the Slack archive.
Post a follow up email to edx-code and openedx-announce with a link to the recording, slides, and discussion, making sure to thank any presenters.
Update the #remotemeetup slack channel topic to point to the previous month's recording.
Transcriptions: send a link to the YouTube video to Clayton, who will pass it along to the transcription account manager. They will send you back a transcription file in txt and srt format within the week.

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