2024-08-06 CC Working Group Meeting Notes
- Xavier Antoviaque
- Jorge Londoño
Date
Aug 6, 2024
Participants
@Xavier Antoviaque
@Cassie Zamparini
@Adolfo Brandes
@Edward Zarecor
@Emad Rad
@Esteban Etcheverry
@Jorge Londoño
Summary
Onboarding and Communication
Cassie has worked on a report about the answers to core contributor experience survey. Specifically, she pointed at requested improvements with the onboarding of new contributors, such as integrating a handbook with an onboarding course to make information more accessible and straightforward. Furthermore, Cassie relayed answers about the reports on community activities, which seemed valuable but were perceived as tedious. She proposed transforming these reports into a streamlined newsletter format that would be easier to consume and more engaging for contributors.
Establishing next steps & decisions based on the survey results
Adolfo and other contributors discussed the need for setting clear action items following Cassie's presentation of data and proposals. The idea was to organize and prioritize the overwhelming amount of information into actionable plans that could be tackled by the community. Adolfo suggested organizing a summit where community members could present proposals based on the current findings, enabling a structured approach to decision-making.
Improving the availability of meeting recordings & transcripts through automation
The discussion highlighted the need for better automating recording and sharing meeting content to enhance asynchronous participation. Ed, Xavier and Jorge discussed the technical possibilities and challenges, such as enabling automatic recording in Zoom meetings and ensuring all community members, regardless of their role, have access to start meetings and recordings.
Xavier and Jorge committed to exploring Zoom settings to automate recording processes and will report back on the feasibility. This action is aimed at reducing dependencies on specific individuals for meeting management, thereby smoothing the process for documenting and sharing meeting outputs across community platforms.
🎥 Recording and Chat Log
Discussion topics
Discussion topics for the agenda are tracked at https://github.com/orgs/openedx/projects/62/views/1 - to add a topic to the agenda, add a ticket to the project, in the column “Upcoming meeting agenda”.