Merge the Contributors Meetup Async Update and the Core Contributor Check-in into one report
The template shown below will be rolled out after the sprint feedback deadline on Monday, April 14th, 2025.
Description
One issue that was not tackled during the Summit to Enhance the Core Contributor Experience was the potential merging of the Contributors Meetup Async Update and the Core Contributor Check-in into one report. We received some valuable feedback from the survey we sent out in 2024 and it would be beneficial to implement the feedback.
Survey Feedback
68.6% of CCs would like the Contributors Meetup Async Update and the Core Contributor Check-in to be merged into a single report. The general feedback highlighted the need for the report to be less technical for non-technical CCs, more concise, and widely circulated across Slack working group channels.
Contributors Meetup Async Update Feedback
Here’s a link to the current Contributors Meetup Async Update, along with the suggested improvements:
Working Groups Updates:
Shorten this section, as most people prefer meeting notes or joining meetings for detailed updates.
Link directly to meeting notes for each working group and subgroup, allowing easy access to detailed information.
Ensure active working groups maintain up-to-date meeting notes, including transcripts and recordings. Survey feedback emphasized improving note quality.
Simplify the format by removing non-essential details like Slack and Chair info, which are available on the Wiki, to keep the update concise.
Events:
Consider removing this section, as feedback indicated it gets “lost” or overlaps with notifications from Slack/email. If kept, focus on key details, such as:Milestones (e.g., upcoming releases)
Community calendar events
Projects:
Many CCs found the Projects section useful, but some feedback suggests it may not be fully understood, with several noting it’s "often empty." We may instead use this space to highlight "what’s happening" by linking to:The release planning spreadsheet
The platform roadmap
Next async update and meetup:
Based on survey feedback we need to explain why it’s useful to join the group and why we hold these meetings. Focus on making these changes:Update the heading to something like "Join the next Contributor Coordination Working Group meeting".
Ensure the links included navigate to the correct spaces.
Core Contributor Check-in Feedback
As per this proposal, the Core Contributor Check-in will now only include the following questions:
How did you feel during the last sprint? (1 = Challenged; 3 = Okay; 5 = Great)
What or who are you proud of? Is there any work you'd like to celebrate?
Is there anything you're stuck on, need help with, or any areas you'd like input on?
Report Date
Core Contributor Sprints last for 2 weeks, starting on a Saturday and ending on the second Friday after the start date. The Contributors Meetup Async Update is currently posted on the Friday at the end of week 2, marking the conclusion of the sprint.
Event | Date |
|---|---|
Sprint start | Saturday (Week 1) |
Sprint end | Friday (End of week 2) |
Core Contributor Check-in Due | Monday (After sprint end) |
Combined Report | With the above in mind, we need to compile the report once all feedback has been received. This will likely be by the Wednesday or Thursday following the end of the sprint. |
Suggested Template
Core Contributor News for Sprint: Feb 1st – 14th, 2025
This sprint brought a mix of experiences. While 35% of Core Contributors faced challenges, the majority (75%) felt either okay or great.
🎉 What are we celebrating?
Include the list of answers people added for the question "What or who are you proud of? Is there any work you'd like to celebrate? eg:
@Cassie Zamparini
I’ve created a new Core Contributor News Report Template!
🆘 Who needs help?
Include the list of answers people added for the question: "Is there anything you're stuck on or need help with, or any areas you'd like input on?"
What Pull Requests (PRs) need review?
As a CC, check for PRs that are stuck and need attention. Don’t have write access? No problem! You can still help by reviewing to move things forward. Ping Axim if there are issues merging after you review.
Below is a list of stalled PRs that need urgent attention:
List 10 PRs, sorted by the longest stalled PR, from oldest to newest…
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Find a full list of PRs ready for review here, or focus on edx-platform PRs that need attention.
📝 What are the Working Groups up to?
Working Group | Latest Updates |
|---|---|
The BizDev group is organizing the Open edX World Conference for 2026, focusing on hybrid regional events and keynote speaker outreach. This aims to bring together educators and industry experts to discuss the future of online learning. Latest meeting notes → | |
BTR is working on a "Badges" feature to recognize learner achievements and promoting community engagement through Slack channels to foster collaboration and feedback. Latest meeting notes → | |
This group is enhancing contributor onboarding by streamlining integration processes, providing clear guidelines, and ensuring necessary resources for general contributor contribution. Latest meeting notes → | |
The Core Product team is preparing for the Maple release in March and planning the Nutmeg release for Q3 2025, focusing on updates and feature enhancements. Latest meeting notes → | |
The Data team is developing analytics dashboards and enhancing data export capabilities while ensuring GDPR compliance to safeguard user data. Latest meeting notes → | |
Sunsetting legacy forums and dropping Python 3.8 support in upcoming releases. Latest meeting notes → | |
No current updates available. | |
No current updates available. | |
The Frontend team is tackling Axios upgrade challenges and preparing for the React 18 migration to ensure compatibility. Latest meeting notes → | |
No current updates available. | |
The LTI team is enhancing integrations with Learning Management Systems to improve interoperability and expand educational resources. Latest meeting notes → | |
The LTI team is enhancing integrations with Learning Management Systems to improve interoperability and expand educational resources. Latest meeting notes → | |
A marketing discussion was held on February 19, 2025, focusing on promoting the Open edX platform. Latest meeting notes →Open edX Marketing Discussion - 2025/03/19 10:55 EDT - Transcript | |
The Mobile team has released new app versions and is focusing on enhancing offline content viewing capabilities. Latest meeting notes → | |
No current updates available. | |
Translation Working Group Meeting - 2025/03/19 08:57 EDT - Transcript | |
The UX/UI team completed usability testing for a new course experience and is working on accessibility improvements to ensure inclusivity. Latest meeting notes → |
📅 What events are coming up?
The next release beta starts March 15, with the final release in April. View roadmap here.
The Open edX Conference 2025 is July 1 – 4, 2025 at Télécom Paris.
Join a working group meeting using the community calendar.
🚀 What are we working on?
Our community is working on exciting projects! Visit our Open edX Roadmap and Release Planning Spreadsheet to find out what's happening.
🤝 Want to participate in Core Contributor Governance?
Join us for the next Contributor Coordination Working Group Meeting on Tuesday, March 4th to collaborate on planning and aligning contributor efforts. We’re working on some exciting projects, and we’d love your input. Help us shape the future of Open edX!
💬 Anything to add?
Share your thoughts in Slack (openedx.slack.com) or the comments below!