2025-03-18 CC Working Group Meeting Notes

Date

Mar 18, 2025

Participants

@Jorge Londoño
@Maria Fernanda Magallanes Z
@Xavier Antoviaque

🎥 Recording and Chat Log

Overview

The meeting was primarily focused on reviewing the current status of various initiatives on the working group's board, particularly examining items in the "in progress" column. Attendance was lighter than usual, as Xavier noted that much of the activity has moved to the board, which was considered positive progress.

Board Review of In-Progress Items

Need Better Ways to Get Feedback

Jorge and Xavier reviewed this long-standing issue. Ali had been actively working on it, leaving comments and ensuring progress within the product working group. The team agreed that the issue was moving forward at an appropriate pace.

Working Group Updates

Xavier noted that Cassie and Natalia had developed a good template for working group updates. There were some final comments, but it appeared mostly ready for implementation. Jorge observed that Cassie had taken over the task of sending out emails for filling up the Listaflow surveys, a responsibility previously handled by Dean who was no longer active in the community.

Improving OPR Management

The team reviewed progress on this initiative. Significant advancements had been made, including notification of the OSPR welcome message, refinement of filtering of PRs to find items needing review, and automation of several processes. The remaining work included implementing the single responsible person concept (assigned to Braden) and further documentation and automation tasks.

Contributors Statistics

Xavier mentioned that Pooja was working on this initiative, though the current state wasn't entirely clear. Xavier suggested that Jorge might want to review this work since it related to the OKRs that Jorge was interested in. Jorge agreed to examine this issue to see if there was anything he could help with.

Enact Single Responsible Person Principle

This task was assigned to Braden, who was currently on vacation. The team appeared ready to implement something, but execution was still pending. There might be a need for input from Ed on this matter.

Partners as Maintainers

Xavier reported that this topic had been discussed within the TOC the previous week. Most participants were comfortable with the outcome from the group, except for a remaining issue regarding percentage versus fixed amount. Xavier planned to meet with Ed and Régis to find a solution.

Jorge inquired whether this could be completed in time for the next Open edX release. Xavier acknowledged that the original hope was for TOC approval the previous week, but due to the outstanding issue, it might be delayed. The cutoff for the testing process was approximately four weeks away, and while Xavier believed they could reach an agreement by then, final TOC approval might come later since the TOC only meets every two months.

Open edX Handbook

This seems ready for implementation, though it might be pending some feedback.

Future Work Pace

Jorge noted that execution of work might slow down in the coming weeks due to the start of the testing process for the next Open edX release, which typically requires significant resources. Xavier agreed and added that OpenCraft had used their contribution budget very quickly at the beginning of the year, necessitating a slight reduction in pace for the next two to three months to remain sustainable.

Discussion topics

Discussion topics for the agenda are tracked at https://github.com/orgs/openedx/projects/62/views/1 - to add a topic to the agenda, add a ticket to the project, in the column “Upcoming meeting agenda”.

Open edX Community