Goal

The Governance Working Group (formerly the Contributor Coordination Working Group) exists to enable continuous improvement of Open edX community governance. It provides a recurring and open forum for discussing community-wide governance topics, supporting proposal development, unblocking issues, and ensuring follow-up on initiatives.

Chair(s)

​@Jorge Londoño​

Scope

The WG facilitates governance discussions and proposals across the community, with a particular focus on:

• Core Contributor onboarding and coordination

• Collaboration, communication, and reporting

• Planning processes and fulfillment of commitments

• Review and approval processes

• Any governance issue that spans multiple working groups or affects the community at large

Roles and Membership

1. Community participants: Open to anyone to raise issues and contribute perspectives.

2. Core Contributors & Technical Oversight Committee (TOC): Review and vote on proposals, ensuring legitimacy of decisions. Most decisions are taken by core contributors & maintainers, but some might require to involve the governing instance of the project (TOC). In either case, bringing up topics in this working group is a good avenue for starting a discussion that might require a formal governance decision.

3. Facilitators: Rotating or designated members responsible for guiding discussions, documenting outcomes, and ensuring compliance with the working groups processes.

Processes and Decision-Making

1. Proposals: Drafted by any member, presented by creating a ticket about it in the working group GitHub project, and opened for asynchronous review (typically 2 weeks).

2. Decisions: Made by consensus or Core Contributor vote, following the same model established at the Summit (async review for 2 weeks, and then a core contributors vote)

3. Escalation: Topics outside the authority of core contributors or for which a request a resolution from the TOC (cf OEP-63) is made are referred to the TOC with recommendations.

4. Transparency: All agendas, notes, and decisions are published in open, accessible community channels.

GitHub Issues/Projects

• Issue tracking

• Technical discussion

• Issues are prioritized & tracked on the project board.

• File new issues in the wg-coordination repo.

Forums

• Announcements

• General discussion

Governance category

Slack

• Status updates

• Questions

Join the Open edX Slack

#wg-governance

Meetups

• The Governance Working Group has transitioned to a primarily asynchronous model. Instead of recurring meetings, we will schedule ad hoc synchronous sessions only when there is a specific need that cannot be addressed asynchronously.

• Past meetings and documentation can be found here:

  🔗 WG Meeting Notes Archive

Sprint Reviews and Async Updates

• Mondays, every 2 weeks

• ​https://openedx.atlassian.net/wiki/spaces/COMM/pages/3820191828

Impact and Metrics

Success is measured by:

• Number of governance issues raised and proposals submitted

• Proportion of issues/proposals resolved through implemented changes

• Time from proposal to resolution

• Results of the annual Core Contributor Experience survey

Active Members

• Natalia Chocontá

• ​@Xavier Antoviaque​

• ​@Jorge Londoño​

• ​@Cassie Zamparini​