Library Roles and Permissions

By Guillermo Viedma
3 min

This document outlines the proposed roles and permissions structure for managing libraries within the system. It serves as a working draft to define user access levels and the actions they can perform. Changes and refinements may be made as requirements evolve.

Permissions

Create Library

Action: create_library
Resource Type: organization
Description: Grants the ability to create a new library in the system, with the creator automatically receiving admin rights over the library.

Edit Library

Action: edit_library
Resource Type: library
Description:

  • Create content (components or units)

  • Edit content in draft mode.

  • Edit Library Name

  • Delete content (this doesn’t includes collections)

Manage Tags

Action: manage_tags
Resource Type: library
Description:

  • Add tags to content.

  • Remove a tag from content.

Delete Library

Action: delete_library
Resource Type: library
Description: Grants permission to permanently delete a library and all its contents.

Import Content from Course

Action: import_content
Resource Type: library
Description: Grants permission to import content from an existing course into a library.

View Library

Action: view_library
Resource Type: library
Description:

  • Search for content in a library.

  • View content in a library.

  • Filter content in a library.

  • Sort content in a library.

  • Filter content by tag

  • View content in a collection.

  • View the list of collections.

Publish Library

Action: publish_library
Resource Type: library
Description:

  • Publish a library

  • Change the library from draft mode to published.

Publish Content

Action: publish_content
Resource Type: library
Description:

  • Publish content, making it available for reuse.

  • Change content from draft mode to published.

Manage Library Team

Action: manage_library_team
Resource Type: library
Description:

  • Add and remove users from a library.

  • Assign roles to users within a library.

View Library Team

Action: view_library_team
Resource Type: library
Description: Grants permission to view the list of users who have access to the library.

Reuse Library Content

Action: reuse_library
Resource Type: library
Description: It allows the use of published content from a library inside a course.

Create Collection

Action: create_collection
Resource Type: library
Description: Create new collections within a library.

Edit Collections

Action: edit_collection
Resource Type: library
Description:

  • Add content to existing collections.

  • Remove content from existing collections.

Delete Collections

Action: delete_collection
Resource Type: library
Description: Delete entire collections from a library.

Roles

Library Admin

Description: The Library Admin has full control over the library, including managing users, modifying content, and handling publishing workflows. They ensure content is properly maintained and accessible as needed.

Permissions:

  • Create Library

  • Delete Library

  • Edit Library

  • Delete Content

  • Publish Library

  • Publish content

  • Manage Tags

  • Manage Library Team

  • View Library Team

  • View Library

  • Reuse Library Content

  • Create Collection

  • Edit Collection

  • Delete Collection

Library Author

Description: The Library Author is responsible for creating, editing, and publishing content within a library. They have flexibility in content management but cannot delete libraries or manage roles.

Permissions:

  • View Library Team

  • Delete content

  • Edit Library

  • Manage Tags

  • Import Content from Course

  • Publish Content

  • View Library

  • Reuse Library Content

  • Create Collection

  • Edit Collection

  • Delete Collection

Library Auditor

Description: The Library Auditor can view and browse content but cannot make modifications.

Permissions:

  • View Library

  • View Library Team

Library User

Description: The Library User can view and reuse content but cannot edit or delete anything.

Permissions:

  • View Library Team

  • View Library

  • Reuse Library Content

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