Libraries Permissions validation flows

This document outlines validation flows for permissions and scopes within the Libraries feature. It serves as a working draft to clarify essential permission-based functionalities and user interactions. Changes and refinements may be made as requirements evolve.

View Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Can view Library A in Libraries home.

    • Can search for Library A.

    • Can sort the libraries alphabetically and see Library A.

    • Can select Library A from the list.

    • Can search for contents and collections.

    • Can filter contents by:

      • Component

      • Collection

      • Tags

      • Type of component

    • Can see individual content and collections.

    • Can see library information.

    • Can view content and collection previews

    • Can view content and collection tags

    • Can view content and collection metadata

  • Else:

    • Cannot see, search for, or sort Library A in Libraries home.

Create Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has create_library permission and Scope: Any:

    • See active "New Library" button.

    • Select button and fill form, specifying OrgA in Organization.

      • If user has Scope: OrgA or Scope: All Organizations:

        • Create Library A successfully.

      • Else (if not Scope: OrgA AND not Scope: All Organizations):

        • Cannot create Library.

  • Else (user does not have create_library permission):

    • See "New Library" button disabled.

Edit Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A.

      • If user has edit_library permission AND Scope: Library A:

        • See active "+ new" button.

        • Open sidebar and select content type.

        • Create or edit content; save it.

        • Edit library name via Library Info.

        • See “Delete” inside the three doted menu of a content, delete the content when selected.

      • Else:

        • See "+ new" button disabled.

Delete Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A.

      • If user has delete_library permission AND Scope: Library A:

        • Open Library Info; see active "Delete Library" button.

        • Delete Library A.

      • Else:

        • See "Delete Library" button disabled.

Manage Tags in Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A and select content.

    • Open sidebar, select Manage tab, and open tags dropdown.

      • If user has manage_tags permission AND Scope: Library A:

        • See and interact with "Add tags".

      • Else:

        • Cannot see or interact with "Add tags".

Delete Content in Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A.

    • Select content’s three-dot menu.

      • If user has delete_content permission AND Scope: Library A:

        • See and select "Delete"; confirm deletion.

      • Else:

        • Cannot see "Delete" option.

Publish Content in Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A and select content.

      • If user has publish_content permission AND Scope: Library A:

        • See and click active "Publish Component" button.

      • Else:

        • See "Publish Component" button disabled.

Publish Library A

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A.

    • Open Library Info.

      • If user has publish_library permission AND Scope: Library A and there is draft content:

        • See and click active "Publish" button.

        • Content and timestamp updated.

      • Else:

        • See "Publish" button disabled.

View Library Team

• Enter Studio home.

• Enter Libraries section.

  • If user has view_library permission AND Scope: Library A:

    • Enter Library A.

    • Open Library Info.

      • If user has view_library_team permission AND Scope: Library A:

        • See and click active "Manage Access" button.

        • View library team listed.

      • Else:

        • See "Manage Access" button disabled.

Pending Sections

Import Content from Course

To be defined.

Manage Library Team

To be defined.