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Centralized Documentation:
Perform a thorough audit of existing documentation and consolidate it into a well-organized central repository. This will address the current challenge of overwhelming and dispersed information.
Enhanced Content Order and Quality:
Improve clarity, engagement, and informativeness of the content. Ensure accessibility for both technical and non-technical users. Implement a search, structured table of contents, cross-referenced links, and a logical content arrangement to facilitate easy navigation. Address issues of scattered information that complicate access for new Core Contributors.
Identify Content Requirements:
Define the New Handbook Structure
Using the information gathered from the survey and the Based on survey feedback and existing Core Contributor information define , outline the sections of the Handbook that can be populated over timedeveloped progressively.
Key Information to Include from based on the Survey Feedback:
Define abbreviations and terms (e.g. CC, OEX, TOC, OEP, ADR).
Clearly articulate the Core Contributor’s purpose, vision, and mission.
Outline actionable steps for involvement, including role-specific links.
Structure content based on roles, similar to GitLab’s role-based handbook model.
Define responsibilities for various Core Contributor roles.
Provide guidelines for assessing commitments to ensure accountability.
Offer guidelines for effective use of communication tools as proposed by Ali Hugo.
Include the contact details of a specific representative for role-specific guidance.
Detail the sprint process and outline expectations for each Core Contributor, including check-ins if necessary.
List all active working groups with links to their collaborative spaces.
Decide which information to include directly in the handbook and which to reference through links (e.g., Product Review Process, Product Proposals).
Easy Submission of Changes:
Host the handbook in a GitHub repository to facilitate easy submission of changes through formal pull requests. This will allow others to review and approve changes before they are implemented in the Wiki, or similar.
Add Handbook Link to Core Contributor Onboarding Course:
Ensure the handbook is linked in the Core Contributor onboarding course for easy access and reference.
Impact
To measure the effectiveness of the handbook, we could use the following metrics:
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Section-by-Section Development:
Weeks 1-2: Develop content for the highest-priority sections.
Weeks 3-4: Review and refine these sections with feedback from Core Contributors and post content publicly.
Repeat Development Cycles:
Continue developing and refining additional sections in subsequent 4-week phases, incorporating feedback and making iterative improvements as needed.
Phase 1: Define the New Handbook Structure (2 weeks)
Define Core Sections:
Consolidate Information: Analyze survey feedback and existing Core Contributor information to outline the essential sections of the Handbook.
Initial Input Gathering:
Consult with Key Stakeholders: Validate the proposed list of sections and gather insights on content requirements.
Prioritize Sections:
Determine Development Order: Establish the priority order for section development, focusing initially on the most critical sections.
Phase 2: Iterative Content Development and Population (Developed in 4-week intervals)
Section-by-Section Development:
Weeks 1-2: Develop content for the highest-priority sections.
Weeks 3-4: Review and refine these sections based on feedback from Core Contributors and publish the content.
Repeat Development Cycles:
Subsequent Phases: Continue developing and refining additional sections in 4-week intervals, incorporating feedback and making iterative improvements as needed.
This structure provides a clear foundation and progression for developing the Handbook, ensuring that each phase builds effectively on the previous one.
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This approach ensures a structured yet flexible development process, allowing for continuous refinement based on feedback and evolving needs.
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