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Administering a CC Offboarding

Administering a CC Offboarding

 

This runbook is for the CC program admins, not for the Axim on-call engineer. The CC program admin will create a GitHub request for Axim on-call as part of this runbook. The Axim on-call engineer should then folllow this runbook.

When a CC reaches out to indicate that they are departing the Core Contributor program, please do the following:

  1. Reply to their email announcing their departure (cc’ing the legal team) with the following acknowledgement:

Dear [Name],

Thank you for your contributions to the Open edX project as a Core Contributor!

I understand your message as providing notice of termination to be effective [DATE OF EMAIL] (i.e., [X] days following your notice) of the Core Contributor Agreement between you and Axim Collaborative. If you did not intend that outcome, or if you become interested in rejoining the program later, please let me know.

Also, please note: since you signed an individual CLA with Axim, that CLA remains effective, and you are welcome to contribute code under that CLA when you want.

We encourage you to announce your departure in the #core-contributors channel in Slack, and/or any other appropriate room (such as working groups you’re a part of). We’re sorry to see you go, but so appreciative of the contributions you made to the project.

Best,

[Your Name]

 

  1. If their resignation date is in the future, create an axim-engineering ticket to perform the following action items on their departure date. If it’s effective immediately, perform the on-call steps yourself (https://openedx.atlassian.net/wiki/spaces/COMM/pages/3438903337/On-call+Playbooks#%F0%9F%91%8B-Offboarding-Core-Contributors )