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2025-01-21 CC Working Group Meeting Notes

2025-01-21 CC Working Group Meeting Notes

Owned by Jorge Londoño
Last updated: Jan 25, 2025
2 min read

 Date

Jan 21, 2025

 Participants

  • @Xavier Antoviaque

  • @Asma Ahmed

  • @Ali Salman

  • @Cassie Zamparini

📝 Summary

Key Discussion Points

1. Updates on Current Tasks

  • Core Contributor Survey Suggestions (Cassie Zamparini):

    • Proposal to merge the asynchronous updates with community check-ins to make them more user-friendly and easier to digest.

    • A condensed format was tested, and positive feedback was received.

    • Cassie is working on a mockup for further review and invited comments from UX/UI team members.

  • Task Progress Review (Xavier Antoviaque):

    • Many tasks showed progress; specific updates include:

      • Increased engagement from core contributors and maintainers.

      • Issues related to facilitating asynchronous participation (e.g., meeting transcripts, calendar alignment) were resolved and marked complete.

      • Improvements to pull request templates were mostly implemented, with one pending fix.

  • Improving Community Feedback Mechanisms (Ali Salman):

    • Ali is actively working on creating mockups and addressing feedback collection improvements.

2. Handbook and Documentation Overhaul

  • Handbook Progress (Cassie Zamparini):

    • Cassie presented a proposal for restructuring the Open edX Handbook, aiming for improved navigation and centralized documentation.

    • Challenges include overlapping content between the handbook and broader documentation, as well as potential resistance from the Documentation Working Group due to scope.

    • Suggestions from Maria Magallanes and Xavier Antoviaque:

      • Start small by focusing on core handbook content and using it to redirect users to other documentation areas.

      • Avoid attempting to overhaul the entire documentation structure upfront.

      • Engage the Documentation Working Group for structural feedback.

3. Partner Contributions Initiative

  • Progress on Partner Contributions (Xavier Antoviaque):

    • Two meetings with Open edX partners were held to establish standards for partner commitments to core contributions (e.g., developer hours, marketing updates).

    • The initiative aims to balance company incentives with community needs and increase resource allocation for the platform.

    • Next steps include voting on proposals and finalizing plans in collaboration with the Open edX Technical Oversight Committee (TOC).

4. Other Notable Updates

  • Single Responsible Person Initiative:

    • Efforts continue to assign clear ownership of tasks to ensure accountability and streamline decision-making.

  • Open Tickets and Dependencies:

    • Several tasks remain in progress or await updates, including efforts to improve task assignment transparency and repository contributor listings.

5. Next Steps

  • Participants were encouraged to:

    • Provide feedback on Cassie’s handbook proposal and related mockups.

    • Review progress on key tasks and participate in discussions on upcoming initiatives.

    • Stay engaged through asynchronous updates.

🎥 Recording and Chat Log

 Discussion topics

Discussion topics for the agenda are tracked at https://github.com/orgs/openedx/projects/62/views/1 - to add a topic to the agenda, add a ticket to the project, in the column “Upcoming meeting agenda”.