2024-10-01 CC Working Group Meeting Notes

Owned by Jorge Londoño
Last updated: Oct 07, 2024 by Xavier Antoviaque
2 min read

 Date

Oct 1, 2024

 Participants

  • Adolfo Brandes

  • Andres Gonzalez

  • Cassie Zamparini

  • Ed Zarecor

  • Esteban

  • Xavier Antoviaque

📝 Summary

Meetings recordings & transcripts (automation)

At the start of the meeting, logistics about the meeting's recording and hosting platform were addressed. It was confirmed that the automatic recording system functioned as expected, automatically copying files over to a publicly accessible directory. This allows community members to easily access meeting recordings. Additionally, improvements were mentioned, such as integrating Slack alerts to notify channels when new videos are available. The transition of hosting platforms from Zoom to Google Meet was noted to have gone smoothly, increasing the ease of access for participants.

Discussion on Newsletter Plugin Proposal

The conversation shifted towards a proposal to implement a new plugin for the community's discussion forum which would automatically generate newsletters from forum posts. The idea aimed to address a communication gap within the community by ensuring members are regularly updated with the latest discussions and changes, which had previously been identified as a significant issue. Doubts about how to proceed with the plugin’s installation and administration were raised, including who would have the authority to install and manage it, and lead the effort behind the proposal. To volunteer for this, it was encouraged to submit a proposal to the upcoming Core Contributor Summit.

Core Contributor Summit Preparations

The discussion largely focused on the upcoming contributor summit. There was an emphasis on organizing the summit to make sure it serves as an effective platform for discussing and deciding on various proposals, including the aforementioned plugin. It was also mentioned that the summit would be a good opportunity to address communication needs more broadly, discuss how the community interacts, and how best to target different audience segments with relevant information. The future steps involved dividing the time appropriately among the various proposals and ensuring a robust review process to facilitate productive discussions at the summit.

Next Steps

The meeting wrapped up with confirmation of the procedures for the upcoming summit. It was agreed that the summit proposals need to be organized, reviewed, and presented effectively during the summit. A plan to introduce ground rules for the proposal presentations was discussed to ensure clarity and efficiency will be drafted and reviewed async by the working group, before the date of the summit.

🎥 Recording and Chat Log

00:22:25.319,00:22:28.319

Cassie Zamparini: https://openedx.atlassian.net/wiki/spaces/COMM/pages/4448419874/Summit+to+Enhance+the+Core+Contributor+Experience+Call+for+Proposals

00:23:36.578,00:23:39.578

Cassie Zamparini: https://openedx.atlassian.net/wiki/spaces/COMM/pages/4465065995/Proposals+Improve+the+Core+Contributor+Experience

 Discussion topics

Discussion topics for the agenda are tracked at https://github.com/orgs/openedx/projects/62/views/1 - to add a topic to the agenda, add a ticket to the project, in the column “Upcoming meeting agenda”.