2025-01-21 CC Working Group Meeting Notes

Date

Jan 21, 2025

Participants

@Xavier Antoviaque
@Asma Ahmed
@Ali Salman
@Cassie Zamparini

📝 Summary

Key Discussion Points

1. Updates on Current Tasks

Core Contributor Survey Suggestions (Cassie Zamparini):
- Proposal to merge the asynchronous updates with community check-ins to make them more user-friendly and easier to digest.
- A condensed format was tested, and positive feedback was received.
- Cassie is working on a mockup for further review and invited comments from UX/UI team members.
Task Progress Review (Xavier Antoviaque):
- Many tasks showed progress; specific updates include:
  - Increased engagement from core contributors and maintainers.
  - Issues related to facilitating asynchronous participation (e.g., meeting transcripts, calendar alignment) were resolved and marked complete.
  - Improvements to pull request templates were mostly implemented, with one pending fix.
Improving Community Feedback Mechanisms (Ali Salman):
- Ali is actively working on creating mockups and addressing feedback collection improvements.

2. Handbook and Documentation Overhaul

Handbook Progress (Cassie Zamparini):
- Cassie presented a proposal for restructuring the Open edX Handbook, aiming for improved navigation and centralized documentation.
- Challenges include overlapping content between the handbook and broader documentation, as well as potential resistance from the Documentation Working Group due to scope.
- Suggestions from Maria Magallanes and Xavier Antoviaque:
  - Start small by focusing on core handbook content and using it to redirect users to other documentation areas.
  - Avoid attempting to overhaul the entire documentation structure upfront.
  - Engage the Documentation Working Group for structural feedback.

3. Partner Contributions Initiative

Progress on Partner Contributions (Xavier Antoviaque):
- Two meetings with Open edX partners were held to establish standards for partner commitments to core contributions (e.g., developer hours, marketing updates).
- The initiative aims to balance company incentives with community needs and increase resource allocation for the platform.
- Next steps include voting on proposals and finalizing plans in collaboration with the Open edX Technical Oversight Committee (TOC).

4. Other Notable Updates

Single Responsible Person Initiative:
- Efforts continue to assign clear ownership of tasks to ensure accountability and streamline decision-making.
Open Tickets and Dependencies:
- Several tasks remain in progress or await updates, including efforts to improve task assignment transparency and repository contributor listings.

5. Next Steps

Participants were encouraged to:
- Provide feedback on Cassie’s handbook proposal and related mockups.
- Review progress on key tasks and participate in discussions on upcoming initiatives.
- Stay engaged through asynchronous updates.

🎥 Recording and Chat Log

Discussion topics

Discussion topics for the agenda are tracked at https://github.com/orgs/openedx/projects/62/views/1 - to add a topic to the agenda, add a ticket to the project, in the column “Upcoming meeting agenda”.